Events Producer

London, United Kingdom
Full Time
Experienced

Job Opportunity with CGD Europe 


Job Title:                        Events Producer
Location:                        London, UK 
Line Manager:              Press Secretary/Communications Manager, based in London with dotted line to Snr.                                              Communications and Partnerships Manager, based in Washington DC

Salary range:                  up to £35,000 per annum depending on experience 
First date of posting:    17th January 2023
Closing date:                  7th February 2023 at 10:00 am GMT


The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization in Washington, DC and London, UK that focuses on the issues and institutions that are critical to inclusive development. Since its creation in 2001, CGD has earned a global reputation as a highly effective “think-and-do tank.” Through rigorous empirical research and active engagement with the global policy community, we focus on the policy intersections of low- and middle-income countries and the governments, institutions, and corporations that can be partners in delivering greater progress.  

Events are a vital communications tool to advance our mission, and CGD has a reputation for hosting dynamic, agenda-setting conversations with high-profile development policymakers and leading researchers. Each year CGD hosts more than 130 live digital-first, hybrid, and in-person events, including high-level private roundtables, public conferences, debates, and workshops. 

We are looking to enhance the events we host in London, and this position will play a pivotal role in making that vision a reality. The successful candidate will be a dynamic and hands-on implementer–responsible for planning and producing a busy calendar of events from concept to execution. This will include programme development,coordinating relevant logistics, and developing marketing content in collaboration with internal experts and external stakeholders in order to promote events. Successful candidates are self-starters, used to working in an agile, fast-paced environment; practical and detail-oriented and entrepreneurial; always looking for opportunities to extend our reach and elevate CGD’s voice. 

Key responsibilities for this position include:

•  Plan and produce thought leadership events: Coordinating with internal staff to manage all program elements including programme development, registration, speaker communications and logistics, event run-of-show, A/V rundown and other technical elements, events follow up, i.e. feedback forms and reporting. Shares event information to foster omni-channel promotion. 

For digital-first programmes, produces event using the Restream platform and works with speakers to set up technical and aesthetic elements including, audio levels, camera framing, lighting, and backdrop elements.  

For in-person or hybrid programmes, manages attendee lists, name plates/badges, and other supporting documents. Coordinates with programme staff and press secretaries to facilitate journalist access. Work with relevant staff on content and production, including AV equipment, catering, branding and visuals and any other required elements.. Secures and manages other event vendors as needed including catering, photographer, venue, production staff, etc. 

•  Develop digital marketing content to promote CGDE events: For each program, the Associate will develop a timely and targeted email marketing campaign, event listing and registration form on CGDEs website using Salesforce and Pardot email platforms.

•  Manage internal event operations, planning and resources: Serves as a liaison to staff in London and Washington, DC tracking event data and feedback for future strategic planning; develops external relationships and monitors best practices to foster program innovation. 

Contributes to ongoing maintenance of an internal events calendar tracking key program logistical and production details, library of event planning resources and templates, and video/photos database.

Provide event management expertise to all colleagues to assist in the delivery of their programme plans, including Institutional Advancement to facilitate stakeholder engagement.

•  Develop how-to guides and other resources to educate staff and external partners in event planning and production “best practices.” Provides planning and logistics support for staff events/meetings and other internal learning sessions, including securing speakers, catering, and/or IT tools for successful programs. 

Provide in person and remote support to large CGD events as required (e.g. Annual Fall Meetings of the World Bank and IMF)

•  Participating in communications team activities, including brainstorming tactics for promotion of all CGD/E content, research and events. 


Skills and experience

•  3-5 years’ experience in a relevant role.

•  Successful track record of creating, project managing and delivering a range of events of varying scale, scope and timelines. 

•  Experience of creating event programmes, identifying speakers and other contributors and managing all aspects of speaker relations pre-, during and post-event.

•  Significant experience of producing digital-first and/or hybrid events, with or without the support of external production teams. 

•  Experience of procuring, negotiating with and managing external suppliers including working with venues, designers, catering, etc. 

•  Demonstrable experience of using digital and offline media to promote events

•  Demonstrable experience of writing promotional copy

•  Proficient social media user

•  Experienced in using Microsoft Office and online meeting platforms.

•  Experienced in using event booking and management software desirable

•  Strong project management and organizational skills

•  Ability to build effective relationships with a wide range of stakeholders

•  Creative problem solving

•  Excellent presentation and communication skills

•  The ability to organise and plan multiple events at the same time

•  Attention to detail

•  Degree qualified or equivalent, ideally in Events Management (preferable, not essential)

•  Strong interest or experience in relevant sector including UK or EU politics/international development or charity/NGO sector (preferable, not essential)

 

To apply: Applicants should submit a CV and a covering letter (max 2 sides) via CGD’s website.

Staff have started to return to the office and it is the expectation that the successful candidate will be within commutable distance to the offices based in SW1.  The successful candidate will need to be in the office a minimum of two days a week. 

It is a requirement for this role that the successful candidate has, or obtains, the right to live and work in the UK. 

CGD Europe is an Equal Opportunity Employer.  All persons regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age or sexual orientation shall have equal access to positions, limited only by their ability to do the job.   
 

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