Administrative Assistant, Executive Office - DC

Washington, DC, DC
Full Time
Entry Level

The Center for Global Development (CGD) is an independent, non-partisan, non-profit policy research organization in Washington, DC and London, UK that focuses on the issues and institutions that are critical to inclusive development. Through rigorous empirical research and active engagement with the global policy community, we focus on the policy intersections of low- and middle-income countries and the governments, institutions, and corporations that can be partners in delivering greater progress. 

Since its creation in 2001, CGD has earned a global reputation as a highly effective “think-and-do tank.” Headquartered in Washington DC with a Europe presence led from our London office, the Center has about 130 full-time staff and an annual budget of approximately $37 million.

CGD is currently seeking an experienced scheduler and administrative professional to assist with calendar, travel, and logistical support for the Executive Office. The Administrative Assistant will perform a range of duties including managing the Executive Vice President’s scheduling, travel, and other administrative functions which are key to ensuring CGD’s leadership can effectively meet the organization's strategic goals and objectives. Under the guidance of the Executive Assistant to the President, the incumbent will lend administrative support to a range of other activities as necessary. The incumbent must be able to exercise discretion, good judgment, and significant initiative. To be successful, the Administrative Assistant must have a high attention to detail, expert Outlook calendar skills, and extensive experience scheduling and managing travel. The ideal candidate will be energetic, collaborative, proactive, and able to creatively problem-solve, while demonstrating excellent communication, organization, process improvement, administrative, and relationship-building skills. This position works within the Executive Office, interfacing regularly with both internal and external constituencies on a variety of scheduling and administrative issues.

Responsibilities include:

  • Proactively manage and maintain the EVP’s busy calendar with an eye toward maximizing productivity through planning, forecasting, and adapting to a highly dynamic schedule of engagements and meetings.
  • Prepare EVP’s travel arrangements (domestic and international); Create detailed itineraries and instructions to manage logistics, secure travel visas and manage travel expenses and reimbursements.
  • Collaborate with and support other Executive Office team members to ensure the overall coordination and smooth, resilient operation of administrative duties across the Executive Office.
  • Assist with the logistical planning and execution of CGD’s board of directors meetings.
  • Orchestrate large-scale meetings including All Staff Meetings (ASM) and Research in Progress (RIP).
  • Provide organizational support for the Non-Resident Fellow program.
  • Organize and maintain data for CGD’s VIP contacts.
  • Assist with document and contract management.
  • Work closely with Executive Assistant to the President and CGD’s HR team for the annual performance review process for direct reports of EVP.
  • Backfill the role of Executive Assistant to the President as necessary.

Qualifications:

  • Bachelor’s degree is required.
  • Significant administrative experience including calendar management.
  • Experience organizing meetings to ensure frequency, duration, agenda, and follow-up are consistent and serve to strengthen a meeting’s usefulness.
  • Poise, confidence and an ability to interact with a variety of constituents, both internal and external, ranging from associate-level to chairperson, CEO and/or donor.
  • High-level proficiency in Microsoft Office. Expert calendaring skills required. Skills in Adobe Acrobat, SharePoint, One Drive, and/or Salesforce are a plus.
  • Professional, positive attitude with an ability to exhibit discretion and confidentiality.
  • Superb interpersonal, written and verbal communication skills including grammar, editing and proofreading.
  • An interest in development and geographical knowledge of developing country settings.
  • An innovative spirit, a way with people, a calm-under-pressure, and flexible approach when things move quickly.

Compensation: 

A competitive compensation package including full benefits is offered. The starting salary for this position is $48,000. 

Application procedures:

Interested applicants should submit a cover letter and resume. No phone calls or individual inquiries, please. Applications without a CV and cover letter will not be considered.

Due to the pandemic our organization is working hybrid with all staff required to be in the office two days per week. CGD is registered to employ staff living in DC, Maryland, or Virginia. Candidates who cannot relocate to the area, even while the office remains closed, cannot be considered at this time.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document upon hire. We are unable to sponsor work authorization for this position.

CGD celebrates fostering a collaborative, diverse, and inclusive work environment. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.

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